This event has ended. See upcoming events

Vendor Information

Vendor Registration

Sponsorship Contract

All sponsors must download and complete this form in addition to registering online.

Sponsorship Levels

Vendor Booth Selection: Starting January 07, 2015 IETA will begin allowing vendors that have chosen a level that allows booth selection to begin selecting booth space. If you register for a booth after that date IETA will do the best it can to accommodate your selection for your vendor level. Please note vendors coming in at a lower level may have already selected their booth space by that date. To make sure you get the full benefit of your sponsorship level please register prior to January 07, 2015.

Silver Level - $1,000 IETA Conference Exhibit Space - one 8’ table, one 10’x8’ booth (booth placement at board discretion), IETA Website Recognition with link to Your Site, Acknowledgment on appropriate conference marketing materials, Recognition on a Vendor Sponsor Level Board, Name badge identifying you as a Silver Level Sponsor.

Gold Level - $2,500 Everything included in the Silver Level, Distribution of Product Advertisement within Conference Registration Packet, Quarter Page ad in electronic booklet, Preferred placement in vendor booth layout (after Diamond, Platinum, and Executive Levels), Name badge identifying you as a Gold Level Sponsor.

Platinum Level - $5,000 Everything included in the Silver, and Gold Levels, Additional Booth space (up to two 8’ tables, two 10’x8’ contiguous booth spaces upon request), Preferred placement in vendor booth layout (after Diamond and Executive Level), Access at IETA regional meetings for one 30 minute presentation at vendor request to be arranged with regional representative, One time promotional email to all conference attendees at vendor request, Half Page ad in electronic booklet, Name badge identifying you as a Platinum Level Sponsor.

Diamond Level - $7,500 Everything included in the Silver, Gold, and Platinum Levels, Additional Booth space (up to three 8’ tables, three 10’x8’ contiguous booth spaces upon request), Five seats for Tuesday awards lunch, Preferred placement in vendor booth layout, One 90 minute breakout session (upon request), Full page ad in electronic booklet, Name badge identifying you as a Diamond Level Sponsor.

Titanium Level (Limit 2) - $15,000 – 1 still available. Everything included in the Silver, Gold, Platinum, and Diamond plus: Ten seats at Tuesday awards lunch; logo on conference backpack; three 90 minute breakout sessions (upon request)Name badge identifying you as a Titanium Level Sponsor.

To have your name/logo on the conference backup you must sign up for titanium level by December 19, 2014

Additional Sponsorship Opportunities: All sponsorships include recognition in electronic conference booklet.

  • Monday Conference luncheon (ten seats, banner of recognition, five minutes to address the room) - $1,000
  • Tuesday Conference luncheon (ten seats, banner of recognition, five minutes to address the room) - $3,000 Sold
  • Monday Conference beverage station (Placards at beverage tables) - $500 Sold
  • Tuesday Conference beverage station (Placards at beverage tables) - $500 Sold
  • Monday afternoon Conference snack (Placards at snack tables) - $500
  • Lanyards - $500 Sold
  • Wireless (captive portal splash page) - $2,000
  • Ads in electronic booklet – Full Page - $200
  • Half Page - $125
  • Quarter Page - $75

Note: Vendor levels include 2 meals per booth space for Monday and Tuesday lunch (Note: Tuesday lunch will be a box lunch not seats at the formal lunch except if the vendor purchases the Tuesday conference lunch speaking engagement or sponsors at a Diamond or Titanium level.) One sponsorship level per vendor. Booth placement based on order received date and level. Any levels no longer available will be marked with a SOLD OUT sign.

Vendor Hall Map

Download Vendor Hall Map

Booth Information

Your booth space will come with:

  • One 8 foot table for each 10X8 booth space
  • One trash can per booth
  • One power strip per booth
  • Wireless intrernet will be provide with a special SSID and password.

If a vendor has additional power or furniture needs please contact:

Rachel A. Sanders
Tates Rents
(208) 336-5486 – Office | (208) 941-5439 – Cell
rachel@tatestentsandevents.com

General Information

Exhibitors General Information Exhibit Hours

The IETA exhibit hall will be open February 2 – 3, 2015, in Boise at the Boise Centre. Exhibit hours have been scheduled to provide maximum interaction between conference attendees and exhibitor personnel:

MONDAY, FEBRUARY 02 (10:00 AM - 5:30 PM)

TUESDAY, FEBRUARY 03 (7:30 AM - 3:30 PM)

Note: Should the IETA Conference Committee find it necessary to alter exhibit hours in the best interest of the conference, exhibitors will receive as much advance notice as possible.

Parking

View Parking Information

Lodging

Lodging

IETA has worked with three area hotels to provide special rates for vendors and attendees. Whether you select one of the hotels below or another hotel of your own choosing, IETA requests that you fill out a hotel information card at the IETA registration desk. Filling out this card helps to offset the cost of the IETA conference as the number of hotel rooms utilized in the area for the conference affects the price that IETA pays for the conference facilities. Your help with this is very much appreciated.

Please be aware that we have a limited number of rooms held each night. The Grove Hotel will only hold our room block until January 12th. If you wish to stay at The Grove Hotel utilizing the IETA rate, you must make your reservation before that date.

Hotels

Grove Hotel

Rate $109 per day for Single or Double Occupancy
Rooms Reserved Sunday (40), Monday (50), Tuesday (30)
Phone Number 888-961-5000
Amenities Free Airport Shuttle, Free WI-FI, Fitness Center
Reservation Deadline Jan 12, 2015 (19 Days Prior)

Safari Inn

Rate $79.00 (Queen) / $89 (King) or (2 Queens)
Rooms Reserved Sunday (60), Monday (60), Tuesday (60)
Phone Number 208-344-6556 or 800-541-6556
Amenities Free Breakfast, Free Airport Shuttle, Free Wi-FI, Fitness Center

Hampton Inn and Suites Downtown Boise

Rate Saturday-Tuesday Standard King $129
Standard Double Queen $134
Wednesday Standard King $125; Standard Double Queen $134
Rooms Reserved Saturday King (2), Double Queen (5)
Sunday – Tuesday King (15), Double Queen (35)
Wednesday King (10), Double Queen (25)
Phone Number 1-208-331-1900
Amenities Free Breakfast, Free Wi-FI, Free Airport Shuttle, Fitness Center
Reservation Deadline Jan 10, 2015 (3 Weeks Prior to Event)

Setup and Dismantle

Setup & Dismantle

IETA, and Tate’s Tents and Events will prepare the exhibit hall on Sunday the 2nd.

Exhibit Hall will be available for exhibitor setup during the following times:

SUNDAY, FEBRUARY 01 (NOON - 8:00 PM)

All move-in on Sunday will occur on the 9th Street Loading Dock (we are on the corner of 9th & Front). The doors at the top of the ramp will be unlocked; and also the overhead door will be opened as needed. No other doors to the building will be open.

MONDAY, FEBRUARY 02 (6:00 AM - 9:30 AM)

Exhibit move-out will begin at 3:30 pm on Tuesday. IETA requests that all exhibits remain in place until that time if possible. We understand that in some pressing situations, a vendor may need to begin this process slightly earlier in order to meet travel commitments. Permission to dismantle earlier shall be requested from IETA. In no case shall the vendor begin dismantling before 3:30 pm on Tuesday without prior approval.

Move–out hours:

TUESDAY, FEBRUARY 03 (3:30 PM - 6:00 PM)

* Additional move-out time will be granted as needed but please be aware that Tate’s Tents and Events will begin disassembling the Pipe & Drape at 6:00 PM and you must not impede their progress.

Shipping and Transport

Shipment of exhibit materials may be arranged with Boise Centre. Shipments should identify your organization and that they are for the IETA conference on the outside of the box. No freight will be accepted in advance of 48 hours of the move-in time.

The Boise Centre is able to receive shipments up until 5:00 PM Friday January 30th. If you need to make alternate shipping arrangements please contact.

Tate’s Tent and Event
Rachel A. Sanders
(208) 336-5486 – Office | (208) 941-5439 – Cell
rachel@tatestentsandevents.com

Ship to: Boise Centre, 250 South 9th Street, Boise, ID 83702

Return Shipment: If you will require assistance with return shipment, please contact:

Tate’s Tent and Event

Rachel A. Sanders

(208) 336-5486 – Office | (208) 941-5439 – Cell

3900 West Chinden Boulevard, Boise, ID 83714

http://www.tatestentsandevents.com/

Note: Under no circumstances will IETA be responsible for storing or shipping any exhibitor materials.

Rental Space & Exhibitor Privileges

Display space will be based upon the conference sponsorship levels. Booth placement priority is provided first to Executive Level sponsorship, then to Diamond Level sponsorship, and then Platinum level sponsorship. and then to Gold, Silver Level booth placement will be based upon order of registration.

An exhibit hall map will be included in the conference documents. IETA reserves the right to change location assignments when such action is deemed to be in the best interest of the Exhibition but will notify exhibitors as quickly as feasible if changes are necessitated.

Decorator & Drape Contractor

The IETA does not provide additional exhibit materials or services. If you require additional exhibit materials, furnishings, or services, IETA recommends contacting the following organization:

Tate’s Tent and Event

Rachel A. Sanders

(208) 336-5486 – Office | (208) 941-5439 – Cell

3900 West Chinden Boulevard, Boise, ID 83714

http://www.tatestentsandevents.com/

Note: Tate’s is the provider of the Pipe & Drape as well as the tables and linens for the booths. Additional furnishings may be available (tables, cocktail tables, bar stools, etc…).

The IETA is not be responsible for any arrangements made directly between the exhibitor and any other organization including those listed above.